Skip navigation

Exchange & Outlook UPDATE, Outlook Edition--New Version of PFDAVAdmin

Subscribe to Windows IT Pro:


Make sure your copy of Exchange and Outlook UPDATE doesn't get mistakenly blocked by antispam software! Be sure to add [email protected] to your list of allowed senders and contacts.


This email newsletter comes to you free and is supported by the following advertisers, which offer products and services in which you might be interested. Please take a moment to visit these advertisers' Web sites and show your support for Exchange & Outlook UPDATE.


Ontrack Data Recovery



1. Commentary
- New Version of PFDAVAdmin

2. Peer to Peer
- Outlook Tip: Importing a Junk Mail List Into Outlook 2003
- Featured Forum Thread: Opening Links Within Messages

3. New and Improved
- Increase Outlook Synchronization with Mobile Devices


~~~~ Sponsor: Symantec ~~~~

Symantec offers total protection for Microsoft Windows environments with best-in-class solutions for keeping data, systems, and applications secure and highly available. Affordable and easy to acquire, deploy, and manage, Symantec security and availability solutions for small and mid-sized businesses help you fully protect your Windows environment.Visit the website below to access technical content regarding these solutions and download whitepapers, customer case studies, on-demand webcasts and free trailware.


Share Your Exchange Discoveries and Get $100
Share your Exchange Server and Outlook discoveries, comments, or problems and solutions for use in the Exchange & Outlook Administrator print newsletter's Reader to Reader column. Email your contributions (500 words or less) to [email protected]. We edit submissions for style, grammar, and length. If we print your submission, you'll get $100.


==== 1. Commentary: New Version of PFDAVAdmin ====
by Sue Mosher, News Editor, [email protected]

I didn't attend Microsoft Tech Ed 2006. It would have been conference number five in four months, and that was just a little too much travel for me. Instead, I stayed in the office and spent a lot of quality time with Office 2007 Beta 2. Unfortunately, that means that I didn't have the pleasure of lugging home a suitcase full of swag from Boston, such as the Microsoft Virtual PC image of Exchange Server 2007 (both the DF4 build and the hands-on labs) that the Exchange team was giving away.

But I do have something free and very cool for you this month--the latest version of the Exchange Server Public Folder Distributed Authoring and Versioning (DAV)-based Administration Tool, better known as PFDAVAdmin. Microsoft released PFDAVAdmin 2.6 earlier this month. Here are nine reasons why I love this tool:

1. It's free. Download it at

2. Despite its name, PFDAVAdmin helps you manage not just public folders but also folders in users' Exchange mailboxes.

3. In PFDAVAdmin 2.6, changing the most common mailbox folder permission operation--sharing users' calendar folders--becomes a one-step task. The new Set Calendar Permissions command on the Tools menu updates permissions on both the Calendar folder and the Freebusy Data folder in each mailbox on the selected server. Users need matching permissions on both folders to be able to work with each others' appointments. For a detailed walkthrough of this new feature, with screen shots, see .

4. The new version adds the ability to perform folder permission changes, content reports, and other operations selectively on folders. It can filter on string, binary, Boolean, and ID fields. I hope date filtering makes it into the next version.

5. PFDAVAdmin's author, Bill Long, continues to update the tool with new features and to provide advice on how to use it. For example, in response to a comment on a blog post about PFDAVAdmin at , Bill explains how to use the new filter capability to apply permissions on calendar folders in a multilingual environment where not every calendar folder is named Calendar.

6. Paul Robichaux likes PFDAVAdmin as much as I do. His article "Using WebDAV to Modify Public Folders" ( ), reviews some of the permissions problems that PFDAVAdmin can solve.

7. PFDAVAdmin helps prepare for your next Exchange migration--either to new machines or to a new version of Exchange--by generating a tab-delimited content report that shows the number of items in each public folder, the date of the oldest item, and the dates of the most recently modified and created item in each folder. By opening that file in Microsoft Excel, you can see at a glance which public folders are heavily used and which haven't been touched in years and are good candidates for deletion. For the next version, I'd like to see that report also include some indicator of whether a folder contains custom forms. That would help administrators prioritize which public folders might need extra resources to migrate to some other platform, such as Microsoft Office SharePoint Server 2007.

8. PFDAVAdmin can propagate permission settings to subfolders. Right-click a folder, then select "Propagate folder ACEs." This saves time if you need to help a user share a large number of mailboxes or public folders arranged hierarchically.

9. Did I mention that it's free?

I see one caveat to using PFDAVAdmin as a troubleshooting tool. A fairly common problem is that users can see or even edit the full details of each others' Calendar folders, when all you want them to see is free/busy data. Checking permissions on the Calendar folders with PFDAVAdmin is a good start, but it can't show you the entire picture because it works only with folder-level permissions. PFDAVAdmin will give you no indication that the mailbox or Active Directory (AD) container has permissions set too loosely. Therefore, for troubleshooting mailbox permission problems, you need to use both PFDAVAdmin and Active Directory Users and Computers.

My biggest wish for PFDAVAdmin is that Microsoft will migrate its folder administration features into the new Windows PowerShell command interface for Exchange 2007. Bill Long says an effort is under way to do just that, but that it's too early to know what functionality will make it into the final product.


~~~~ Sponsor: Ontrack Data Recovery ~~~~

Recover and Research Email Archives - Free Demo!

Email administrators face tough challenges today dealing with regulations that require long-term storage of company email messages. With potentially millions of messages to store, how can you find specific, archived messages without wasting hours of precious time performing manual searches? Try Ontrack PowerControls(TM) Mailbox Recovery Software! PowerControls allows you to retrieve lost, deleted or archived mailbox items in a flash. Search, recover and restore deleted mailbox items with simple point-and-click software. No Recovery Server or brick-level backups necessary. View a free demonstration today.

==== Events and Resources ====
( A complete Web and live events directory brought to you by Windows IT Pro: )

Event Log (for Windows systems) and Syslog (for UNIX/Linux systems) contain a wealth of information. In this free Web seminar, you'll learn about the processes, challenges, and benefits of consolidating events on a centralized server. Plus--identify the 50 critical events that should be monitored in your enterprise. Live Event: Thursday, June 29

Make full use of your VoIP network--integrate Fax for IP to reduce TCO and increase the ROI for your investment. On-demand Web seminar

Learn the essentials about how consolidating hardware and updating selected technologies can help you build an infrastructure that can handle change effectively.

In this free podcast, Randy Franklin Smith outlines five points to consider when choosing an antispyware solution. Download the podcast today, and you could win an iPod!

Implement real-time processes in your email and data systems--you could also win a Best Buy Gift Card! Register today; the contest ends June 30.

==== Featured White Papers ====

Strategically managing software licenses saves time and cuts costs by centralizing licensing operations. Use this 5-step program to quickly implement your license management program.

Don't miss your chance to win a pair of Bose Triport Headpones! Download any white paper from Windows IT Pro before June 30 to enter. See the full selection of papers today at

==== 2. Peer to Peer ====

Outlook Tip: Importing a Junk Mail List Into Outlook 2003
by Sue Mosher, [email protected]
Q: Is there a way to back up the junk mail list from Outlook 2000 and import it into Microsoft Office Outlook 2003? I have a user who gets hundreds of junk mail messages a day. He's been adding the senders to his junk mail list, which now has hundreds of entries. We're about to upgrade him to Outlook 2003, but I can't find an option to export this list.
Find the answer (and links to more great tips):

Featured Forum Thread: Opening Links Within Messages
A forum reader wants to know how to make Microsoft Office Outlook 2003 use the same browser window to open each link in an email message. Join the discussion at


~~~~ Hot Spot ~~~~

Devising a DR Plan - a resource guide Setting up, implementing and testing a good DR plan is not easy and can be a big drain on resources, time and money. This Storage Magazine DR planning guide provides hints on how to craft, implement and test your plan. Download your planning guide now!

==== Announcements ====
(from Windows IT Pro and its partners)

Summer Special--Save 58% off Windows IT Pro
Subscribe to Windows IT Pro today and SAVE 58%! Along with your 12 issues, you'll get FREE access to the entire Windows IT Pro online article archive, which houses more than 9,000 helpful articles. This is a limited-time offer, so order now:

Need Access to Helpful SQL Server Articles?
Subscribe to SQL Server Magazine today and SAVE 58%! Along with your 12 issues, you'll get FREE access to the entire SQL Server Magazine online article archive, which houses more than 2,300 helpful articles. This is a limited-time offer, so order now:

==== 3. New and Improved ====
by Blake Eno, [email protected]

Increase Outlook Synchronization with Mobile Devices
Chapura announced that its Outlook synchronization software, PocketMirror Professional for Microsoft Windows Mobile, now supports the Windows Mobile 5.0 Smartphone edition, in addition to the Pocket PC and Pocket PC Phone editions. PocketMirror Professional 2.1 lets you synchronize multiple Outlook folders on multiple PCs with your mobile device and keep the folders' contents organized separately. Chapura also features AnyFolder technology that lets you pick and choose which Outlook Contacts, Calendar, and Tasks folders to synchronize with your device, including any public and subfolders on an Exchange Server. PocketMirror Professional costs $49.95. For more information, contact Chapura at 251-470-1963 or 800-242-7872.

Tell Us About a Hot Product and Get a T-Shirt! Have you used a product that changed your IT experience by saving you time or easing your daily burden? Tell us about the product, and we'll send you a T-shirt if we write about the product in a future Windows IT Pro What's Hot column. Send your product suggestions with information about how the product has helped you to [email protected].


~~~~ Contact Us ~~~~

About the newsletter -- [email protected] About technical questions -- About product news -- [email protected] About your subscription -- [email protected] About sponsoring UPDATE -- [email protected]


This email newsletter is brought to you by Exchange & Outlook Administrator, the leading publication for IT professionals managing, securing, optimizing, and migrating Exchange and Outlook. Subscribe today!

Manage Your Account
You are subscribed as %%$email%%

You are receiving this email message because you subscribed to this newsletter on our Web site. To unsubscribe, click the unsubscribe link:

View the Windows IT Pro Privacy policy at Windows IT Pro a division of Penton Media Inc. 221 East 29th Street, Loveland, CO 80538, Attention: Customer Service Department Copyright 2006, Penton Media, Inc. All Rights Reserved.

Hide comments


  • Allowed HTML tags: <em> <strong> <blockquote> <br> <p>

Plain text

  • No HTML tags allowed.
  • Web page addresses and e-mail addresses turn into links automatically.
  • Lines and paragraphs break automatically.