Outlook: Bookmarks in HTML Messages


How can I include bookmarks in an HTML message, such as in a newsletter in which people click on a link at the top of the item to go to a particular section farther down?

You can use the same mechanism that you use on Web pages: Put an <a name="bookmark"> tag at the beginning of each section to set a bookmark and create hyperlinks at the top of the message to link to the sections. The trick is that Outlook provides no easy way to edit your HTML source code directly. If you're using Microsoft Word (i.e., WordMail) as your editor in either Outlook 2002 or Outlook 2000, you can choose Insert, Bookmark and Insert, Hyperlink. Create the bookmarks first so that they'll be available when you create the hyperlinks.

Another method is to use an HTML page as Outlook stationery. To do so, follow these steps:

  1. Create an HTML page, including bookmarks, with Microsoft FrontPage, Notepad, or your favorite HTML editor (but not Word) and save it to disk. Listing 1 shows a bare-bones HTML page with three sections and corresponding bookmarks and hyperlinks.
  2. In Outlook, choose Tools, Options. Select the Mail Format tab, then click Stationery Picker.
  3. In the Stationery Picker dialog box, click New to create a new stationery file.
  4. In the Create New Stationery dialog box, which Figure 2 shows, give your stationery a name.
  5. Select Use this file as a template, and select the file you saved in Step 4.
  6. Click Next and follow the prompts to finish creating the stationery. You probably won't want to make it your default.

To use your stationery to create a message in Outlook, choose Actions, New Message Using and select either the name of your stationery or, if you don't see it, More Stationery.

These methods are the only two reliable techniques I've found for sending bookmarks. For many simple Web pages, choosing File, Send, Page by E-mail in Microsoft Internet Explorer (IE) will work, but in my tests of pages with bookmarks, IE attached the page as a file, rather than inserting the HTML content into the mail message. I also tried choosing Insert, File command in Outlook, and selecting the option to Insert as Text. In this case, though, Outlook changed the links so that they no longer pointed to the bookmarks.

If you choose to use WordMail in Outlook 2000, choose Tools, Options, and on the General tab, click E-mail Options. On the General tab of the E-mail Options dialog box, select the Filter before sending check box. This option will reduce the amount of formatting code that WordMail sends with the item.

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