Getting to Know Office 2007 - 30 May 2007

Answers to your questions about the new Microsoft Office 2007 system

I'm still confused about the relationship between themes and styles. Can you explain it?
The purpose of a theme is to let you change fonts or colors consistently across a document without having to redefine the individual styles. This functionality is lost when you apply a font directly or use one of the Standard colors from the bottom of the color picker, even if you save that information as part of the style definition. You can think of the font and color aspects of themes as "style building blocks"; they're a level beneath style inheritance.

"My screen reader won't work with Microsoft Office Word or Microsoft Office Outlook. How can I fix this problem?
I've heard about this problem, and so has Microsoft. To correct the problem, you need to make changes to the following registry subkeys:

  • In the HKEY_CURRENT_USER\Software\ Microsoft\Office\12.0\Word\Options subkey, set the value of the WordAlternateDis playMethodForScreenReaders entry (type DWORD) to 1.
  • In the HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Common subkey, set the value of the ScreenReaderPresent entry (type DWORD) to 1.

How can I use Office 2007 to create a bibliography?
Office 2007 makes formatting bibliographies much easier than earlier Office versions. In the Citations & Bibliography section of the References ribbon, which Figure 1 shows, you can select the style you want to apply to your bibliography. By default, Word 2007 ships with a set of commonly used international formats, including American Psychological Association (APA) and ISO formats.

With one click, all the references in the document are formatted in the selected style. Choose a new documentation style, and your citations and bibliography will be automatically updated to reflect the new style.

To manage your bibliography's sources and citations, you'll use the same section of the References ribbon. Click Insert Citation and choose Add New Source to add sources. To add a citation of the source, click the Insert Citation menu, and you'll see a gallery containing all of the sources you defined. The citation will be inserted and formatted according to your selected style. After the citation is inserted, you can click the drop-down arrow that appears when you hover over the citation or right-click the citation, for menus of commands to manage that specific citation. For example, you might want to modify a citation so that it shows the page number from which a quotation was taken.

To create the bibliography itself, select the location in the document where you want the bibliography to start, then click the Insert Bibliography button on the ribbon to insert a bibliography containing all the sources in your document, formatted according to the style you selected.

How do I save my Word document as a PDF document?
You need to install the plug-in from the Microsoft Web site. However, you need to make sure that the versions of the Office software and plug-in match. For example, if you're still running Beta 2 Technical Refresh, you'll need to install that version of the plug-in. For the full release version, you'll need the corresponding version of the plug-in. (You can find that plug-in at

My HTML email messages don't appear properly in Outlook 2007, yet they display correctly in Outlook 2000. What's different?
Outlook 2007 uses a different rendering engine than its predecessors. Specifically, Outlook 2007 now uses the Microsoft Word rendering engine rather than Microsoft Internet Explorer (IE). Unless the situation changes, keep the following limitations in mind if you want your email messages to display properly for Outlook 2007 users:

  • no support for background images (HTML or Cascading Style Sheets—CSS)
  • no support for forms
  • no support for Flash or other plug-ins
  • no support for CSS floats
  • no support for replacing bullets with images in unordered lists
  • no support for CSS positioning
  • no support for animated GIF files

If you're an email developer of some sort, you might want to use a tool called the Microsoft Office Outlook 2007 HTML and CSS Validator that will validate your HTML against the new rendering engine. You'll then be able to tell which parts of your email messages need to be modified. You can download the tool at the Microsoft Web site at c08-0f86-431e-8bd5-ef0e9ce26a3a& displaylang=en

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