Create a table of figures

Just as Word uses heading styles, outline levels, and other styles to generate a table of contents, it uses captions to create tables of figures, tables of equations, and tables of tables.

Before creating tables of tables, figures, or equations, you need to create captions.

  1. Position the insertion point where you want the caption to appear, or select the table, figure, or equation that you want to create a caption for.
  2. Choose Insert → Reference ? Caption.

    Caption dialog box

  3. In the Label drop-down menu, select the type of caption you are creating.

    The default caption types are Equation, Table and Figure. Click the New Label button to add a new type of label.

  4. Select the Position for the caption.

    This option will be enabled if you selected the table, figure or equation. It will not be enabled if you positioned the insertion point where you want the caption to appear.

  5. Select or deselect Exclude label.
  6. Click Numbering to change the numbering style for the caption (Arabic numbers, Roman numerals, e.g.)
  7. Modify the Caption.
  8. Click OK.

Repeat this process for each table, figure or equation in your document.

You can automate captioning using AutoCaption. When you create the document, prior to inserting tables, figures, and equations, choose Insert ? Reference ? Caption and click the AutoCaption button. You can configure Word to create a caption automatically each time you add an object of selected types.

To create the table of figures, tables, or equations:

  1. Position the insertion point where you want the table to appear.
  2. Choose Insert ? Reference ? Index and Tables.
  3. Click the Table of Figures tab.

    Index and Tables dialog box - Table of Figures

    This tab is used to create any table of tables, figures, equations, or custom types.

  4. Choose the type of table you want to create from the Caption label drop-down list.
  5. Click the Options button to control what is used to generate the table. By default, Word uses captions to create the table. You can select, instead, to use a particular style.
  6. Select a style for the table from the Formats drop-down list. If you select From template, the table will use the Table of Figures style to control the formatting of the table. Click the Modify button to modify the definition of the style.
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