Exchange & Outlook UPDATE, Exchange Edition, October 23, 2003

This Issue Sponsored By

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1. Commentary - Live Communications Server 2003

2. Announcements

- New Windows & .NET Magazine Web Site Unveiled!

- Readers' Choice and Best of Show Nominees and Winners

3. Resources

- Operating Live Communications Server 2003 at Microsoft

- Featured Thread: Spoofed Email Messages

- Outlook Tip: Listing Related Word Documents in a Contact's Activity Page

4. Events

- The Secret Costs of Spam

5. New and Improved

- Use PGP and S/MIME Email Encryption

- Tell Us About a Hot Product and Get a T-Shirt!

6. Contact Us

- See this section for a list of ways to contact us.


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==== 1. Commentary: Live Communications Server 2003 ==== by Paul Robichaux, News Editor, [email protected]

Microsoft Office System 2003 is here, and I'm excited about the new Instant Messaging (IM) component: Microsoft Live Communications Server 2003 (formerly Real-Time Communications--RTC--Server 2003). This product has extensive possibilities as a development and service platform. For example, you can easily modify a line of business (LOB) application so that it will use Live Communications Server to send IM alerts when certain events happen (e.g., when one of your Exchange Server queues grows faster than expected).

Live Communications Server offers better security and more flexibility than Microsoft's earlier IM products. For example, you can configure Live Communications Server to archive traffic in a Microsoft SQL Server database (a requirement for many financial services and healthcare organizations), and the new product supports the use of client/server Secure Sockets Layer (SSL) to keep eavesdroppers from reading passing traffic. Live Communications Server is based on the Session Initiation Protocol (SIP). Not coincidentally, several major Voice over IP (VoIP) vendors are using SIP as a presence and setup protocol, so look for convergence between Live Communications Server and phones (or phonelike software). Microsoft has also lined up an impressive array of partners to support Live Communications Server with various features and services.

So how do you migrate from Exchange 2000 Server IM to Live Communications Server? Microsoft's "Live Communications Server 2003 Document: Migration Guide" (see the URL below) recommends that you deploy Live Communications Server in parallel with your existing IM deployment. The guide identifies four types of migration: immediate with import, immediate without import, gradual with import, and gradual without import. "Import" refers to the process of migrating users' individual Exchange IM contact lists, which Exchange IM stores on the client computers but which Live Communications Server keeps on the Exchange server. The guide also includes a set of scripts that extract user contacts and perform various server-side migration tasks. In fact, most of the guide consists of appendices that describe these scripts and how to use them.

Gradual migrations have several advantages. You can think of these migrations as the equivalent of upgrading your Exchange servers by moving mailboxes to newly installed servers--a low-risk, low-impact way to access new capabilities. One immediate benefit to migrating to Live Communications Server is that the Windows Messenger 5.0 client (which Live Communications Server requires) is more capable than earlier versions. Among its other tricks, Messenger 5.0 can communicate simultaneously with Live Communications Server, the MSN Messenger service, and Exchange IM servers, giving newly migrated Live Communications Server users an easy way to maintain IM communication with users who haven't migrated yet.

It's too early to tell exactly how Microsoft will market Live Communications Server or how well third parties and customers will capitalize on its abilities, but if you're currently using Exchange IM, investigate the new product. You might want to begin planning your migration now.

"Live Communications Server 2003 Document: Migration Guide"


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==== 2. Announcements ==== (from Windows & .NET Magazine and its partners)

New Windows & .NET Magazine Web Site Unveiled!

We are proud to announce the new and improved Windows & .NET Magazine Web site. Discover the fresh, new look and a more simplified way to find answers, news, strategic guidance, and how-to information. Check out our new Web site at

Readers' Choice and Best of Show Nominees and Winners

The votes are in! We asked you, our readers, to give us your opinions about the latest industry products and services. Find out who is the best of the best!


~~~~ Hot Release: Storactive LiveServ for Exchange ~~~~

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==== 3. Resources ====

Operating Live Communications Server 2003 at Microsoft

Microsoft's internal operations often make for fascinating reading. The TechNet white paper "Operating Live Communications Server 2003 at Microsoft" describes how Microsoft rolled out Live Communications Server to the company's more than 50,000 employees. You can pick up a few tricks that might help your own migration and deployment planning.

Featured Thread: Spoofed Email Messages

A forum reader is facing an SMTP queue that's constantly filling up with spoofed email messages. To offer your advice or join the discussion, go to the following URL:

Outlook Tip: Listing Related Word Documents in a Contact's Activity Page by Sue Mosher, [email protected]

Q: Does an add-on exist that will make a contact's Activity page list related Microsoft Word documents?

A: No add-on is required. You simply need to create appropriate items in the Journal folder. Each item should contain a shortcut to a Word document, and the Contacts box at the bottom of the item should contain a link to the specific contact. With a contact open or selected in a folder, you can choose Actions, Link, File. After you select the Word file that you want to link to the contact, Outlook creates the appropriate Journal entry.

See the Exchange & Outlook Administrator Web site for more great tips from Sue Mosher.

==== 4. Events ==== (brought to you by Windows & .NET Magazine)

The Secret Costs of Spam

Do you really know spam's hidden costs? In this free Web seminar, you'll learn how to identify and quantify spam's costs by exploring how organizations define and combat spam, and how spam affects your bandwidth, storage, and server processing costs. Don't be left in the dark, register now!

==== 5. New and Improved ==== by Carolyn Mader, [email protected]

Use PGP and S/MIME Email Encryption

Gluck & Kanja Technology released CryptoEx Outlook 3.0, software that lets you use both the pretty good privacy (PGP) and Secure MIME (S/MIME) encryption standards to encrypt and digitally sign email messages. The CryptoEx 3.0 kernel can convert S/MIME private key material on smart cards or tokens into PGP key pairs, and vice versa. For pricing, contact Gluck & Kanja Technology at [email protected]

Tell Us About a Hot Product and Get a T-Shirt!

Have you used a product that changed your IT experience by saving you time or easing your daily burden? Tell us about the product, and we'll send you a Windows & .NET Magazine T-shirt if we write about the product in a future Windows & .NET Magazine What's Hot column. Send your product suggestions with information about how the product has helped you to [email protected]

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==== 6. Contact Us ====

About the newsletter -- [email protected]

About technical questions --

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About your subscription -- [email protected]

About sponsoring UPDATE -- [email protected]


This email newsletter is brought to you by Exchange & Outlook Administrator, the print newsletter with practical advice, tips, and techniques covering migration, backup and restoration, security, and much more. Subscribe today.

Copyright 2003, Penton Media, Inc.

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