Preparing graphics for PowerPoint using Microsoft Photo Editor

You can use any one of a number of image editors to prepare a photo, but Microsoft Photo Editor is an obvious choice, since it is included in the Office suite.

Microsoft Photo Editor is part of Microsoft Office 2000 and Office XP, but may not be part of the default installation. You might need to add it to your system.

Other photo editors include:

  • Micorosft Digital Image
  • Adobe Photoshop
  • PaintShop Pro

Remember, the three things you want to be sure you address are:

  • File type (JPG for photos, GIF for logos and other low-color, high-resolution art)
  • Dots per inch (DPI or image 'resolution')
  • Image size
File type
  • Choose File → Save As and select to save the image as a JPG (for photos) or GIF (for logos and other low-color, high-resolution art).
It is always best to save a copy of the image, and to edit the copy, so that the original is preserved. You might consider including information about the desired DPI and size of the image in the file name, so a filename might look something like MauiSunset 350x200 96dpi.
Dots per inch
  • Choose File ? Properties and configure the DPI.

    Photo Editor file Properties dialog box

Configure a DPI of 96, unless you plan to print full page, high quality handouts, in which case you should experiment with DPI, but 200 is a good rule of thumb.
With Microsoft Photo Editor, you should configure DPI prior to the image size. When you lower the DPI, the photo will become an enormous physical size and the file size will stay the same. After lowering the DPI, resize the image. At that point, the file size will be reduced.
Image Size
  • Choose Image ? Resize and configure the image size to match what is required for the slide onto which the image will be inserted.

    Photo Editor image Resize dialog box


To determine what size your image should be, draw a rectangle on the slide as a 'placeholder' representing the desired size of the image. Chose Format ? Format AutoShape (or right-click the rectangle and choose Format AutoShape) and look at the Size tab. Use that information to size the image prior to inserting it onto the slide.
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