Word has an additional and extremely powerful tool to make your productivity skyrocket: AutoText. AutoText replaces abbreviations with other content when you type an abbreviation and press F3.
To create an AutoText entry:
- Type your text.
- Select your text.
- Press ALT+F3
- Type a short, easy-to-remember code or abbreviation and press ENTER.Unlike AutoCorrect, AutoText will not expand automatically--you will press F3 or Enter to expand the short text to its full content. Because you will choose whether or not to expand an abbreviation, you can use a real word or abbreviation as the basis for your AutoText entry.
To use an AutoText entry:
- Type the code or abbreviation.
- Press F3
AutoComplete will work with AutoText
To manage AutoText, choose Insert → AutoText ? AutoText, or choose Tools ? AutoCorrect Options and click the AutoText tab. The dialog box will allow you to exercise full control over your AutoText.
- To replace an AutoText entry, click Delete to delete the original entry and re-create it.
- The Show AutoComplete suggestions option allows AutoComplete to help you complete your AutoText entries.
- AutoText can store just about anything: a phrase, a paragraph, a block of text, a picture, a table... you name it! It's the best place to store regularly-used content.
- AutoText is not available in other Office applications.