Exchange & Outlook UPDATE, Outlook Edition, January 28, 2005

Subscribe to Windows IT Pro:

http://www.winitpro.com/rd.cfm?code=00eu205xfL

===============

Make sure your copy of Exchange and Outlook UPDATE doesn't get mistakenly blocked by antispam software! Be sure to add [email protected] to your list of allowed senders and contacts.

==========

This email newsletter comes to you free and is supported by the following advertisers, which offer products and services in which you might be interested. Please take a moment to visit these advertisers' Web sites and show your support for Exchange & Outlook UPDATE.

3 Reasons to Archive Email: C2C White Paper

http://www.c2c.com/3r.htm

Will your tape backup and recovery work in case of a disaster?

http://www.windowsitpro.com/whitepapers/nsisoftware/dataprotection/index.cfm?code=0128exch_s

==========

1. Commentary

- The Suggestion Box Is Open

2. Resources

- Outlook Tip:

3. New and Improved

- Synchronize Outlook Data

==========

~~~~ Sponsor: C2C ~~~~

3 Reasons to Archive Email: C2C White Paper
Compliance, Capacity and e-Policy; what's driving Email Archiving at your organization? '3 Reasons to Archive Email': this white paper discusses
- internal and external influences on archival requirements
- archiving best practice
- regulatory compliance
- optimizing Exchange email system resources
- ILM and storage management integration
- choosing a solution. Download '3 Reasons' now!
http://www.c2c.com/3r.htm

==========

Editor's note: Share Your Exchange Discoveries and Get $100

Share your Exchange Server and Outlook discoveries, comments, or problems and solutions for use in the Exchange & Outlook Administrator print newsletter's Reader to Reader column. Email your contributions (500 words or less) to [email protected] We edit submissions for style, grammar, and length. If we print your submission, you'll get $100.

==========

==== 1. Commentary: The Suggestion Box Is Open ====

by Sue Mosher, News Editor, [email protected]

Last summer, Microsoft launched a new Web-based interface for the hundreds of newsgroups that provide peer-to-peer support for Microsoft products. The Microsoft Office Discussion Groups, including those for Outlook, let users ask questions and make suggestions to Microsoft. Since the online suggestion box's August debut, the forum has generated nearly 100 suggestions for Outlook Contacts, nearly 150 for the Outlook Calendar, and hundreds more general Outlook suggestions.

I thought that a good way to start the year would be to check out the most frequently suggested enhancements. After all, the next version of Outlook can't be too far off (Microsoft Office 2003 was released in late 2003).
The microsoft.public.outlook.contacts discussion group yielded 40 distinct suggestions, of which the most common was being able to print a label, envelope, fax cover sheet, or other standard document with just one or two clicks. The people who made that suggestion seemed to be aware that Outlook currently requires the use of Microsoft Office Word to accomplish these tasks; several people specified that they want this capability in Outlook "without going through Word."
Second on the list of Outlook Contact suggestions was the ability to store more personal information in a Contact, such as birthdays for spouses and children. We usually think of Outlook as a business user's email program, but people are clearly storing information about friends and family, too, and about their business contacts' families. Several users also said that they wanted to be able to share Contacts and Calendar information at home with the ease that they share it at the office. As more households have multiple computers, the demand for family Calendar and Contacts lists will grow. The two other top Outlook Contact requests were more flexibility for phone-number formatting (to suppress Outlook's automatic formatting or change it) and the ability to use either Microsoft MapPoint or Microsoft Streets & Trips to get Contact-related maps instead of being forced to go to Microsoft's online mapping application.
I found 70 distinct suggestions in the microsoft.public.outlook.calendar discussion group. By far the most popular was better time zone support in Outlook. Users are frustrated that all-day events turn into 2-day appointments when the time zone on a machine changes or the daylight savings time adjustment doesn't work as expected. Organizations also want to be able to schedule all-day events such as holidays so that people around the world see that event as an all-day event.
The second most-cited calendar enhancement was linking out-of-office responses to the Calendar. Exchange users think that their out-of office responses should work automatically whenever the Calendar shows that they're out of the office. Other top meeting and appointment scheduling suggestions were showing travel times related to appointments, using a single meeting request to schedule a recurring meeting that doesn't occur according to a set pattern, automatically scheduling tasks in the Calendar, and better tracking and printing of meeting request response information.
I scanned the comments in the microsoft.public.outlook.general discussion group going back to November and was disappointed to see how many people don't understand that attachment blocking in Outlook is customizable with a registry entry (or, for administrators, with a group policy setting or the Outlook Security Settings public folder). Far too many people also wanted Outlook to automatically bounce junk mail back to the sender, apparently not realizing that many From addresses are spoofed. Bouncing mail back to those addresses would punish the innocent and add to the number of useless messages already clogging the circuits.
The top general request dealt with spam and asked for the ability to select multiple items in the Inbox and add the senders to the Block Senders list. Other people asked to be able to block domains from the right-click context menu in the Inbox and to have Outlook automatically block third-level domains (e.g., not just mail from junksender.com but also messages from happy.junksender.com).
I was impressed with the number of practical and innovative suggestions that demonstrated that Outlook users are really thinking about how they use the program and how to make it better. One person suggested adding another choice to the free/busy status options to indicate when you're working from home, not just when you're out of the office. Several people suggested a smarter out-of-office reply feature that responds only to senders in the Safe Senders list or the user's Contacts folder. A surprising number of people suggested enhancements for Outlook Today to take advantage of the today's larger screens by showing more information and allowing more user configuration options.
You can read these suggestions and vote on them by visiting any Outlook discussion group (see the first URL below). Select Office Discussion Groups/Outlook/General Questions, then use the Show drop down menu above the list of topics to filter for Suggestions for Microsoft. (You'll also see an option for Suggestions with Microsoft Response but, so far, Microsoft hasn't responded to any of the posted suggestions.) You can add your vote to a particular suggestion by clicking the I Agree or I Disagree buttons.
To post to the groups, you need a Microsoft .NET Passport account, and you can set up your discussion group profile so that it doesn't reveal your true email address. You don't need a .NET Passport account, however, to view and search the discussion groups and to cast your vote on the suggestions.
You can make suggestions to Microsoft about Outlook in other ways. You can send an email message to [email protected] or [email protected], or you can visit the Product Feedback Web site at the second URL listed below.

Microsoft Office Discussion Groups

http://www.microsoft.com/office/community/en-us/default.mspx

Product Feedback

http://register.microsoft.com/mswish/suggestion.asp

==========

~~~~ Sponsor: NSI Software ~~~~

Will your tape backup and recovery work in case of a disaster?
ESG Research found that many customers are unsure whether their backup and recovery solution will adequately protect them in case of a disaster. And if your company has remote offices that only perform tape backups, they are at a greater risk of data loss--especially with greater awareness of compliance regulations, litigation protection and maintaining a competitive advantage in today's marketplace. This white paper will show you how to protect your organization so you can feel confident that your backup and recovery solution works.
http://www.windowsitpro.com/whitepapers/nsisoftware/dataprotection/index.cfm?code=0128exch_s

==========

==== Events and Resources ====

(A complete Web and live events directory brought to you by Windows IT Pro: http://www.windowsitpro.com/events )

Free Web Seminar: Best Practices for Systems Management, Part 2- Managing Applications

Keeping your IT infrastructure on course can be a challenge given the complexity of servers, infrastructure, and application software. In part 2 of this free Web seminar, discover the most effective practices to monitor and manage your infrastructure applications, like Active Directory and Exchange. Learn practical techniques to improve service levels and maximize IT staff efficiency. Register now!
http://www.windowsitpro.com/seminars/managingapplications/index.cfm?code=0126emailannc

The Essential Guide to Blade Servers by David Chernicoff

Simplifying server management and implementation has been a goal of server vendors for a long time. The cost of setting up new servers, provisioning them, and managing their operation is a significant one, and reducing those costs results in quicker ROI and more easily justifiable initial expenses. Blade server technology is an attractive methodology for addressing these concerns and implementing improvements in your server infrastructure. Get this Essential Guide now at
http://www.windowsitpro.com/essential/index.cfm?code=0126emailannc

Free Web Seminar: Meet the Risks of Instant Messaging Head On

This Web seminar will expose you to the wide variety of risks associated with IM, including malware, buffer overflows, and disclosure of confidential information. Discover how to mitigate these risks and learn which risks can be addressed without special IM security solutions and which can't. You'll also receive a list of top requirements to consider when evaluating an IM security solution. Sign up now!
http://www.windowsitpro.com/seminars/instantmessaging/index.cfm?code=0126emailannc

Discover All You Need to Know About 64-bit Computing in the Enterprise

In this free Web seminar, industry guru Mike Otey explores the need for 64-bit puting and looks at the type of applications that can make the best use of it. He'll explain how the most important factor in the 64-bit platform is increased memory. Discover the best platform for high performance and learn how you can successfully differentiate, migrate, and manage between 32-bit and 64-bit technology. Register now!
http://www.windowsitpro.com/seminars/integrityservers/index.cfm?code=0126emailannc

==== 2. Peer to Peer ====

Outlook Tip: Color Labels Don't Persist in Meeting Requests

by Sue Mosher, [email protected]

Q: When I send a meeting request to someone else in my Exchange Server organization, the invitee who accepts the appointment doesn't see the color label on the copy of the appointment in his or her Calendar folder. Is there a way to make the color labels persist?

Find the answer (and links to more great tips) at

http://www.windowsitpro.com/microsoftexchangeoutlook/article/articleid/42885/42885.html

==== Announcement ====

(from Windows IT Pro and its partners)

Try a Sample Issue of Windows Scripting Solutions

Windows Scripting Solutions is the monthly newsletter that shows you how to automate time-consuming, administrative tasks by using our simple downloadable code and scripting techniques. Sign up for a sample issue right now, and find out how you can save both time and money. Plus, get online access to our popular "Shell Scripting 101" series. Click here!
http://www.winscriptingsolutions.com/rd.cfm?code=fseu2651up

==== 3. New and Improved ====

by Angie Brew, [email protected]

Synchronize Outlook Data

Wisco released SynchPst for Outlook 1.4.7, software that synchronizes your Outlook email, Tasks, Appointments, and Contacts on two or more computers. You can set SyncPst to automatically synchronize at different time intervals, and you can create batch processes and save and restore settings, filter email messages, Tasks, and Appointments. SynchPst can synchronize the folders for computers that run different versions of Outlook. You can download a trial version from Wisco's Web site. SynchPst for Outlook Basic costs $39.95, and the professional version costs $69.95. Contact Wisco at [email protected]
http://www.synchpst.com

==== Sponsored Link ====

Argent Versus MOM 2005

Experts Pick the Best Windows Monitoring Solution
http://ad.doubleclick.net/clk;13273616;8214395;i?http://www.argent.com/w/whitepapers_mom.html?Source=WNT%20Sponsored%20Link

=========

~~~~ Contact Us ~~~~

About the newsletter -- [email protected]
About technical questions -- http://www.windowsitpro.com/forums
About product news -- [email protected]
About your subscription -- [email protected]
About sponsoring UPDATE -- [email protected] >

===============

This email newsletter is brought to you by Exchange & Outlook Administrator, the leading publication for IT professionals managing, securing, optimizing, and migrating Exchange and Outlook. Subscribe today!

http://www.exchangeadmin.com/rd.cfm?code=00ep234xeb

Manage Your Account

You are subscribed as #EmailAddr#.

You received this email message because you subscribed to this newsletter on our Web site. To unsubscribe, click here:

http://www.windowsitpro.com/email/index.cfm?action=QuickUnsub&NewsletterID=3&email=#emailaddr#

View the Windows IT Pro Privacy policy at

http://www.windowsitpro.com/AboutUs/Index.cfm?action=privacy

Windows IT Pro a division of Penton Media Inc.
221 East 29th Street, Loveland, CO 80538,
Attention: Customer Service Department
Copyright 2005, Penton Media, Inc. All Rights Reserved.

Hide comments

Comments

  • Allowed HTML tags: <em> <strong> <blockquote> <br> <p>

Plain text

  • No HTML tags allowed.
  • Web page addresses and e-mail addresses turn into links automatically.
  • Lines and paragraphs break automatically.
Publish