Working with tables

To work with a table, to format it or edit the table structure, you will "select and do."

Select

To select effectively in a table, you need to familiarize yourself with the variety of mouse pointers you will see.

  • The i-beam pointer: appears when your mouse pointer is over text in the table. Click to position the insertion point or drag to select text.

    select text in a table cell

    You can also double-click to select a word, Ctrl+click to select a sentence, or triple-click to select a paragraph.

    Because the last paragraph of a table cell does not have a paragraph marker (it has an end-of-cell marker), triple-clicking the last paragraph or only paragraph in a cell selects the entire cell.
  • The black right-pointing arrow: appears when your mouse pointer is in the selection bar (left margin) within a cell. Click to select the entire cell, or drag to select multiple cells.

    select a cell

  • The white right-pointing selection arrow: appears when your mouse pointer is in the selection bar (left margin) next to the table. Click to select an entire row, or drag to select multiple rows.

    select a row in a table

  • The down-pointing arrow: appears when your mouse pointer is above a column. Click to select an entire column, or drag to select multiple columns.

    select a column in a table

  • The select table marker: click the marker that appears in the upper-left corner of the table to select all cells in the table.

    select table marker

You can also select by positioning your insertion point in a cell and choosing Table → Select ? Cell or Row or Column or Table.

Do

Once you have selected, you are ready to execute a command. There are several ways to execute commands in a table, the most productive of which are:

  • The popup menu. Right-click on a selection that is part of a table for a fairly complete set of commands in a popup menu.
  • The Tables and Borders toolbar. If it is not visible, click the Tables and Borders button in the Standard toolbar, or choose View ? Toolbars ? Tables and Borders. Tables and Borders button

    Tables and Borders toolbar

    We recommend working in tables with the Tables and Borders toolbar visible.
  • The Table menu.
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