A. FSRM's new quota and file-screening capabilities are very powerful, but they have high levels of granularity that make it difficult and time consuming to recreate all the settings possible on every application of a quota or file screen. The templates let you configure settings for both quotas and file screens, which you can then assign to volumes or folders. The following actions are common to both types of templates:
- Email. Sends a message to a defined Administrator and/or the user performing the I/O with a configurable message that can contain a number of variables that give the message content meaning. For example, variables exist for the quota (in MB), the percentage of the quota used, and the server that the quota applies to. This action is useful because the user simply receives an Access denied message when he or she reaches an active file screen and might not understand it. The email message will be sent to the user within seconds, and you can use it to communicate enforced quotas and the policies behind their use in the organization.
- Event Log. A warning event can be written to the Application event log, which can contain configurable content based on any of several variables.
- Command. Run a script or command with a defined set of arguments. The script or command can be run as the Local Service, Network Service, or Local System context.
- Report. With this option, when a user exceeds a quota, a storage report is run, then emailed to the user who exceeded the quota. The report would help the user understand what data has caused him or her to exceed the quota and take action to free space.
- The template must have a name and an optional label (description).
- The quota limit must be defined in units of KB, MB, GB, or TB, and whether the quota is hard (enforced) or soft (will let users exceed but will still run defined actions), as the figureshows.
- At different threshold levels, you can define different combinations of the four possible actions. For example, at 50 percent of the quota limit, email the user letting him or her know they're at that level; at 90 percent, write an entry to the event log.
- File screen templates can be defined as active (block files) or passive (allow files but will perform the actions), and you can select file groups to block.
- Microsoft provides a number of built-in file group types, as the figureshows, but you can create your own file groups if you need them.
Templates can contain combinations of the above options. There are also options and requirements that are specific for quota templates or file-screen templates, as follows:
File Screen Templates
Microsoft provides many templates for both quota and file screening that can form the basis for your own templates. You can copy settings from an existing template to enable faster template creation.