Printing tips - 30 Oct 2007

In the Print dialog box you can configure:

• Properties of the printer. The properties that are available will depend on your printer, but they may include the scale (zoom) of the print job, duplexing (double-sided printing), and which tray to pull paper from.
• Manual duplex. This option allows you to print a double-sided document even if your printer doesn't support duplexing. Word will print the front side of each page then prompt you to re-insert the paper in the printer so that it can print the back side of each page.
• The Print range. The print range can be entered as a range (e.g. 1-4) or a series of ranges (e.g. 1-4, 10, 12). You can also use a section (e.g. s3 for section three).
• Pages per sheet allows you to print several pages on one side of a sheet of paper by zooming the print job appropriately.
• What to print. You can print the document with or without markup, shortcut key assignments, AutoText, styles, and document properties.

Click the Options button in the Print dialog box to access the same options you would see by choosing Tools → Options and clicking the Print tab.

• Update fields. Remember that fields do not update automatically in Word. To be sure that your printed document is fully up to date, select Update fields.
• Background printing. Word will, by default, allow you to continue working while it generates a print job. The print job may take a few moments longer to create, but you are not stalled while it does.