Format a table of contents

In the Table of Contents tab of the Index and Tables dialog box, there are a number of options that configure the appearance and behavior of your table of contents.

Index and Tables dialog box - Table of Contents

Your options include:

  • Show page numbers. Deselect this option to create an outline of your document. Because Word does not include a function to print an outline from the Outline view, this is the best way to create a printable outline.
  • Right align page numbers. If this option is deselected, page numbers appear next to the entry, rather than on the right margin.
  • Tab leader. You can choose a leader (including None) to help guide the reader's eye from the entry to the page number.
  • Formats. The options in this drop-down list control the style of the table of contents.
  • Show levels. This option determines how much detail is shown in your table of contents. Paragraphs and headings with outline levels to this level will be shown.

By default, Word uses built-in heading styles and paragraphs with outline levels to generate the table of contents. You can modify what is used to create the table of contents in the Table of Contents Options dialog box.

  • Click the Options button on the Table of Contents tab.

Table of Contents Options dialog box

In the Table of Contents Options dialog box:

  • Select what elements Word uses to build the table of contents: Styles, Outline levels, and/or Table entry fields.
  • Assign table of contents levels to the styles in use. In the Available styles list, enter a TOC level number next to the styles you want to appear in the table of contents. If the level is within the range selected in the Show levels box on the Table of Contents tab, paragraphs using that style will generate an entry in the table of contents. By default, the levels shown in the Available styles list correspond to the outline levels of the styles. You can change the TOC level, or delete the entry to remove the style from the table of contents.

If you select From template as the style for the table of contents, the table of contents formatting is determined by the table of contents (TOC) styles in the template. Table of contents styles (TOC 1 through TOC 9) are linked to each level of the table of contents. You can modify the styles to create the desired appearance of your table of contents.

To modify the formatting of TOC styles:

  • Click the Modify button on the Table of Contents tab.

Style dialog box - TOC styles

The Style dialog that appears shows each TOC style. Click the Modify button to define the formatting for the style. In the Modify Style dialog box that appears, you can use buttons in the toolbar and commands in the Format menu to configure the style formatting.

TOC styles will not appear in the Style and Formatting task pane by default. If you wish to display TOC styles in the task pane, choose Custom in the Show drop-down menu, and select the TOC styles.

 

Hide comments

Comments

  • Allowed HTML tags: <em> <strong> <blockquote> <br> <p>

Plain text

  • No HTML tags allowed.
  • Web page addresses and e-mail addresses turn into links automatically.
  • Lines and paragraphs break automatically.
Publish