Exchange & Outlook UPDATE, Exchange Edition, April 8, 2004

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1. Commentary
- The Security Bug That Wasn't 2. Instant Poll

3. Resources
- Featured Thread: SSL Certificate Error
- Outlook Tip: Segregating Messages from Strangers

4. New and Improved
- Use a Familiar Interface to Book Resources
- Tell Us About a Hot Product and Get a T-Shirt!

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==== 1. Commentary: The Security Bug That Wasn't ==== by Paul Robichaux, News Editor, [email protected]

As most regular readers know, I spend a lot of time working on various projects oriented around Exchange security, including a new book ("Secure Messaging with Microsoft Exchange Server 2003"--Microsoft Press, 2004), a security-related blog ( http://www.e2ksecurity.com ), and a variety of teaching engagements. So, I'm always interested in security problems, especially when those problems have anything to do with Exchange. Thus it was with great interest that I discovered a post on the NTBugtraq mailing list, reporting just such a problem.

The poster claimed that, because of what appeared to be a bug, regular users with no special permissions were able to use Outlook to magically change distribution groups into security groups, and that this capability represents a security problem. This claim is partially true: Users can cause the described change to occur, but it isn't necessarily a security problem. In fact, this conversion ability is present by design, and you'll probably need to use it if you're upgrading from Exchange Server 5.5 to Exchange Server 2003 or Exchange 2000 Server.

First, a little background: Exchange 5.5 maintains its own directory, so Exchange 5.5 mailboxes, public folders, distribution lists (DLs), and custom recipients are maintained separately from Windows NT 4.0 user accounts. This division means that you can't use NT groups to assign permissions to Exchange 5.5 objects. Instead, you use Exchange DLs to grant permissions. You can assign a DL as the owner of a public folder, and you can grant public folder roles and permissions to DLs. So far so good.

Then came Exchange 2000, with its high (and welcome) degree of Active Directory (AD) integration. With AD came new group objects and types, including security groups (which have SIDs and thus can be used to grant permissions) and distribution groups (which are just like Exchange 5.5 DLs). Because of the division between these group types, you can't use a distribution group to assign permissions in Exchange 2003 or Exchange 2000, and all those Exchange 5.5 public folders that have DL owners and permissions will break if used with a later Exchange version.

Microsoft had to make a choice: Find some automated way to fix the problem, or make administrators manually update permissions on their public folder objects. The choice turned out to be easy. Microsoft provided a conversion mechanism: If a public folder's ACL contains an Exchange 5.5 DL, and that public folder is accessed from Exchange 2003 or Exchange 2000, the Exchange Information Store (IS) converts the DL to an AD security group.

The NTBugtraq report was concerned with another aspect of this mechanism. If you add a defined AD distribution group to a public folder's ACL, the IS also converts that distribution group to a security group. This behavior might be unexpected--although considering the distinction between distribution groups and security groups, you might argue that the behavior is predictable--but it's logical given the set of constraints I described above. If you try to use a non-security object to grant permissions, it's reasonable for Exchange to convert that object to one that can act as a security object.

Furthermore, Chapter 10 of the "Microsoft Exchange 2000 Server Resource Kit" thoroughly describes this behavior and gives you a solution if you want to change it. Look for the msExchDisableUDGConversion AD attribute, which is attached to the Exchange organization object in AD. You can use ADSI Edit or a script to set this attribute to one of the following values:

- 0 (the default) allows the distribution group-to-security group conversion to take place whenever requested.

- 1 allows distribution group-to-security group conversion only when requested by the IS. If a user uses Outlook to add a distribution group to a public folder's permissions list, the conversion fails and the user can't save the updated permissions.

- 2 turns off distribution group-to-security group conversion. Microsoft recommends against using this setting, however, because it breaks some types of Exchange 5.5 public folder access.

Several other NTBugtraq readers quickly responded to the original report and explained how the mechanism works and why it shouldn't be considered a security flaw. One moral of this episode is that you need to carefully evaluate reports of security vulnerabilities to determine whether they're credible and how the involved behaviors apply to your environment.

A great way to keep on top of security issues is to subscribe to the Windows & .NET Magazine Security UPDATE email newsletter ( http://www.winnetmag.com/email ) or Security Administrator print newsletter ( http://www.secadministrator.com/sub ). Next week, I'll let you know another way, when I discuss Exchange and the Really Simple Syndication (RSS) standard.

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==== 2. Instant Poll ====

Results of Previous Poll: Remote Access to Exchange

The voting has ended in the Windows & .NET Magazine Exchange & Outlook Web page's nonscientific Instant Poll for the question "How do you provide remote access to Exchange Server?" Here are the results from the 484 votes:

- 13% IP Security (IPSec) VPN
- 8% Secure Sockets Layer (SSL) VPN
- 43% Outlook Web Access (OWA) only
- 30% Both IPSec and OWA
- 7% We don't provide remote access to email

New Instant Poll: Using RBLs

The next Exchange Instant Poll question is "Do you implement a Realtime Block List (RBL)?" Go to the Exchange & Outlook Web page and submit your vote for a) We don't use RBLs, b) We subscribe to a MAPS list, c) We subscribe to a DSBL list, d) We subscribe to a DNSRBL list, or e) We use RBLs from multiple providers.
http://www.winnetmag.com/microsoftexchangeoutlook

==== 3. Resources ====

Featured Thread: SSL Certificate Error
A forum reader is getting an error when trying to use Exchange System Manger (ESM) to view a public folder's properties. The reader runs Exchange Server 2003 on Windows Server 2003 and has installed a Secure Sockets Layer (SSL) certificate for use with OWA (with forms-based authentication) only. To offer your advice or join the discussion, go to the following URL:
http://www.winnetmag.com/forums/rd.cfm?cid=40&tid=119267

Outlook Tip: Segregating Messages from Strangers by Sue Mosher, [email protected]

Q: I want to move all the messages I receive from people who aren't in my Contacts folder to a folder called Junk. Will Outlook let me do that?

A: With Outlook 2002, you can construct a Rules Wizard rule to move messages from unknown senders to a Junk folder. Start by creating a blank rule that tells Outlook to check messages when they arrive. Set no conditions for the rule, and choose Yes when Outlook asks, "This rule will be applied to every message you receive. Is this correct?" Next, set up an action to move the messages to your Junk folder, and add the "stop processing more rules" action. Finally, use "except if sender is in specified Address Book" to create an exception. Click "specified" and select the contacts list that you want to check.
See the Windows & .NET Magazine Exchange & Outlook Web page for more great tips.
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